Promoters

The following is a Guide for Promoters. Information on course changes can be found on the Course page as well as the latest Risk Assessments. More detailed information, including the latest forms can be found on the CTT web site Link to external web site. Please e-mail if there are any items you would like included, or you think would be useful.


Only members of CTT affiliated clubs may ride club and open event time trials approved by District Council, except GHS and events under ‘Come and Try It’ status.

Remember to organise, in good time, your vital officials (timekeepers/marshals etc) and paperwork essential to your promotion. Clubs should be aware that timekeepers of club and open events must be registered with a District Council and appear on the timekeepers panel in the DC Handbook. You will find further information in greater detail in the CTT National Handbook under ‘Duties of Promoting Secretaries’. .

Despatch police notices by recorded delivery to the relevant police forces a minimum of six weeks prior to the first event. The address for Kent Police ‘Q’ courses is The Cycling Time Trials Officer, Traffic Maintenance Unit, Tactical Operations, Kent Police, London Road, Aylesford, Kent ME20 7SL. If events include roads in Sussex Police send a similar notice to The Cycling Time Trials Officer, Traffic Division Police Station, Hurst Road, Horsham. RH12 2DJ. Please ensure that you quote the course ‘Q’ number on the Police Notice. The Police will accept batches for the whole season, however they should not be sent before January when all promoters should have received details of any changes to courses which may have been implemented. Send a copy of ALL police notices to Assistant District Secretary, Vic Williams, 246 Lonsdale Drive, Rainham, ME8 9JP. Take the 3rd copy of Police Notice out to the promotion. The named officials on the Police Notice will be the responsible people, other than the timekeepers. If the promoter competes in the event a nominated delegate MUST be available at the promotion.

Police permission to hold a time trial is only required if they have not received the notice in time. Course changes, for whatever reason, may only be undertaken with the agreement of the District Secretary and Committee. Whilst the police may agree to an alternative route, the District Secretary may have reasons for rejecting it. The Committee will try to advise promoters of road works and necessary course changes as they occur, however any information on road works affecting our courses is always appreciated.

Ensure that you comply with the Risk Assessment relative to your course. The Risk Assessment can be downloaded from a link included in the Course detailes on the Courses page. Do not send a copy of the course risk assessment to the Police. Signs contained in the Traffic Signs Regulations and General Directions 2002 and recognised by the Highways Agency for all events are those issued by CTT which show a bicycle within a triangle with the words ‘Cycle Event’. No other signs should be used. All signs must be removed as soon as possible after the event.

CTT levies for 2011 will be £2 per rider in open events, this levy will apply to all riders listed on the start sheet, levies should be sent to the District Treasurer within 7 days after the event. The signing on sheet and entry forms should be kept on file for at least one year, should an accident occur then retention period is 7 years.

CTT levies for 2011 will be £1 per rider in club events, this levy will apply to all riders listed on the signing on sheet, levies should be sent to the District Treasurer within 7 days after the last club event. Time Trial Secretaries must retain, on file, copies of all signing on sheets for all club events throughout the year. Levies should be detailed on the Club Event Levy form and sent to the District Treasurer Alan Steinle, 20 Springwell Road, Tonbridge, Kent TN9 2LL. Cheques should be payable to Cycling Time Trials – a receipt will be provided if requested.

Riders must ensure they compete in adherence to the Highway Regulations and Rules and Regulations of CTT, disciplinary action may result from any breaches in regulations. Riders must also ensure their helpers conform to the Regulations relating to the use of vehicles. If a competitor or official is involved in an accident/incident during or in the vicinity of the event, details must be reported to the Event Secretary and District Secretary as soon as practicable. Details should include cause of accident/incident, personal injury, involvement of third party and police details if involved. District Secretary will provide official forms on request.

Under normal circumstances it is essential to keep to the designated start times. Body numbers are compulsory in all events. Riders should be made aware that numbers should be placed in accordance with CTT Regulation 16. A prominent black and white chequered board/flag must mark the finish line.

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Start Times for Club Events

Competitors in evening events in the SEDC must finish at least half an hour before sunset. The last person should be able to finish within 5 minutes of the times listed below.

Date
April
May
June
July
August
September

10th
19.18
20.07
20.45
20.45
20.01
18.53
20th
19.35
20.22
20.51
20.35
19.45
18.35
30th
19.52
20.35
20.50
20.21
19.22
18.15

If the promotion takes place on a particularly dark evening or under bad weather conditions, these times should be adjusted at the discretion of the timekeepers and/or available officials. The safety of riders should be paramount at all times, cancel a race rather than put riders at risk In poor weather conditions.

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Parking and Race Accommodation

TONBRIDGE BY PASS

West Kent College, Brook Street, Tonbridge External web page - Booking Secretary Phone 01732 358101. Note that no vehicles associated with competitors should park, load or unload within 300 yards of the start timekeeper, or on the verges of the A21 between the finish timekeeper and the A26.

BETHERSDEN COURSES

Bethersden Village Hall External web page - Mrs Amos, Brushwood Lodge, School Road, Bethersden TN26 3AH   Phone 01233 820630.  First house of first pair of semis on right after entering School Road from A28 near Bull PH.

ROMNEY MARSH, BRENZETT, LYDD AREA

Brookland Village Hall External web page - Booking Mrs Akers, Phone01797 344628; Caretaker Mr Lloyd Cummings Phone01797 344006

Brenzett Village Hall External web page (just off Fleur de Lys RAB) - Mrs Bartelt, at 26 More Close, (the turning just before the Village Hall). Her phone No is Phone 01797 344209. NB We always used this hall for the Marsh 25 courses before Brookland became popular for some reason. Brenzett is a modern Hall as good as if not better than Brookland, PLUS it is very handy for the Q50/11 Ivychurch, does not have an active pub on top of it as Brookland does now, plus riders do not have to run the gauntlet of the Boot Fair traffic riding to & from the start & finish. The SFACC have used it for their Open 50 for several years now.

Lydd Community Hall External web page (Manor Road, Lydd) - D.Orford  38 Coast Drive, Lydd, Romney Marsh  TN29 9NL  Phone 01797  320714 

KINGSNORTH

Kingsnorth Pavilion External web page - Kingsnorth Parish Council   emailemila address clerk@kingsnorthparishcouncil.gov.uk

A20 COURSES WHERE THE START IS IN THE HARRIETSHAM, LEEDS CASTLE AREA

Harrietsham Village Hall, Church Road, Harrietsham, Maidstone, ME17 1APHall External web page - 1 Quested Way, Harrietsham ME17 1JG.
Phone07500 548806

Hollingbourne Village Hall. Behind Windmill Inn, Eyhorne Street, Hollingbourne External web page - Phone 01622 880652 (not currently ued due to issues with the local publican).

Lenham Community Centre, Groom Lane,  Lenham - Contact Mrs Margaret Mitchell, 12 Groom Way, Lenham ME17 2QT. PhoneMornings  01622 853800
 PhoneAfternoons 01622 858581

ISLE OF GRAIN COURSES

High Halstow Recreational Hall, Eden Road, High Halstow, Isle of Grain - Booking Secretary, Mrs. Christine Gurr, 5 Seaview, Isle of Grain, Rochester, Kent ME3 0EW.

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Guide to Field Placing

It is necessary to:-

a. Place the seeded riders at least 5 minutes apart.

b. Separate riders of similar capabilities.

c. Arrange riders of different capabilities, putting them in fastest to slowest order to avoid bunching. It is preferable to:-

d. Ensure that the seeded riders have much the same conditions

e. Avoid members of any one club riding in sequence.

f. Locate members close to each other without compromising team awards. When using a computerised program for field layout, on completion, interchange riders of similar ability to avoid compromising any of the above requirements.

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Promotions 2012

If you wish to promote in 2012, or amend CTT rules, consult the DC Secretary email address, during August 2011 and attend the District Council AGM.

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Pamphlets, Measured Miles etc

Advice pamphlets on timekeeping, handicapping and course measuring are available from the District Secretary. The District has a number of measured miles laid out. Details are available from the DC Secretary email address, The DC has an approved rev. counter available on loan.

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Problems

If you have any problems or queries relating to DC promotions, contact any of the officials listed on page 1 of District Handbook. Ideas to improve the handbook are always welcome.

IF YOU ARE IN ANY DOUBT, OR SIMPLY WISH TO HAVE SOME ASSURANCE CONTACT
THE email address DISTRICT SECRETARY OR email address CHAIRMAN FOR ADVICE.