Promoters
The following is a Guide for Promoters. Information on course changes can be found on the Course page. More detailed information, including the latest forms can be found on the CTT web site 
. Please e-mail if there are any items you would like included, or you think would be useful.
Notes to Promoters
Organise your timekeepers, handicappers and event headquarters early in the season. The District will supply you with the risk assessment data relating to your courses, this will include the necessary marshal and sign locations and any other instructions.
Six weeks before the event prepare and despatch 3 copies of the Police Notice . Send the first copy by recorded delivery to the relevant police authority. The Police will accept batches addressed to The Cycling Time Trials Officer, Traffic Unit, Kent Police, London Road, British Legion Village, Kent ME20 7SL. If your event includes roads in Sussex, send a similar notice to The Cycling Time Trials Officer, Traffic Division, Police Station, Hurst Road, Horsham, RH12 2DJ. Do Not send a copy of your course risk assessment to the police. Send a copy of All police notices to the Assistant District Secretary, Vic Williams, 246 Lonsdale Drive, Rainham, ME8 9JP. Take the third copy of the police notice, together with the entry forms from the riders to the promotion. The named officials on the police notice will be responsible people, other than the timekeepers. If the promoter competes in the event, a nominated delegate Must be available at the promotion.
Police permission to hold a time trial is only required if they have not received the notice in time. Course changes for whatever reason, may only be undertaken with the agreement of the District Secretary and Committee. Whilst the police may agree to an alternative route, the District Secretary may have reasons for rejecting it. The Committee will try to advise promoters of road works and necessary course changes as they occur, however any information on road works affecting our courses is always appreciated. Only members of CTT affiliated clubs may ride club or open time trials approved by District Councils, except GHS and events under “Come and try it” conditions.
Despatch your start sheets for open events as soon a possible, include on to Vic Williams and one to the District Treasure John Longbottom, 43 Curzon Road, Maidstone, ME14 5BB together with the levies of £2.00 per rider (50p for club events). Cheques should be payable to Cycling Time Trials, a receipt will be provided if requested.
All start and result sheet must state, “The event is promoted for and on behalf of Cycling Time Trials under their Rules and Regulations”. This is a legal requirement. Riders must ensure they compete in adherence to the Rules and Regulations of CTT. Disciplinary action may result from any breaches in regulations. Riders must also ensure that their helpers conform to the Regulations relating to vehicles. Start sheets should state, “CTT advise you to wear recognised protective headgear. CTT regulations state that all Junior and Juvenile riders must wear such headgear.
Under normal circumstances, it is essential to keep to agreed start times. Body numbers are compulsory in all open and club events. Arrange for a prominent black and white chequered board/flag to mark the finish line.
Where there are separate category awards, the start sheet should state clearly whether they are open to more than one group, e.g. Juveniles may compete for Junior awards.
All rides in open and club events must sign on the official signing on form, before receiving a body number. CTT Event Safety Concern Forms must be available to all riders. Any completed forms should be sent to the District Secretary, Tony Peachey. Issue a result sheet within 28 days to all riders, Vic Williams and to the local VTTTA recorder (please also send a copy for inclusion on the web site). All “On the day Risk Assessment”, forms should be sent to Tony Peachey.
Start Times for Club Events
Competitors in evening events in the SEDC must finish at least half an hour before sunset. The
last person should be able to finish within 5 minutes of the times listed below.
Date |
April |
May |
June |
July |
August |
September |
|---|---|---|---|---|---|---|
10th |
19.18 |
20.07 |
20.49 |
20.5 |
20.12 |
19.30 |
20th |
19.35 |
20.22 |
20.55 |
20.4 |
19.55 |
19.20 |
30th |
19.52 |
20.35 |
20.54 |
20.25 |
19.40 |
19.05 |
If the promotion takes place on a particularly dark evening or under bad weather conditions, these times should be adjusted at the discretion of the timekeepers and/or available officials. The safety of riders should be paramount at all times, cancel a race rather than put riders at risk In poor weather conditions.
Parking and Race Accommodation
TONBRIDGE BY PASS
West Kent College, Brook Street, Tonbridge - Booking Secretary 
01732 358101. Note that no vehicles associated with competitors should park, load or unload within 300 yards
of the start timekeeper, or on the verges of the A21 between the finish timekeeper and the A26.
BETHERSDEN COURSES
Bethersden Village Hall - Mrs Amos, Brushwood Lodge, School Road, Bethersden TN26 3AH 01233 820630. First house of first pair of semis on right after entering School Road from A28 near Bull PH.
ROMNEY MARSH, BRENZETT, LYDD AREA
Brookland Village Hall - Booking Mrs Akers, 01797 344628;
Caretaker Mr Lloyd Cummings 01797 344006
Brenzett Village Hall (just off Fleur de Lys RAB) - Mrs Jean Body, Vinall Farm, Appledore Road, Snargate (almost opposite Snargate Church near Red Lion pub) 01797 344358.
NB We always used this hall for the Marsh 25 courses before Brookland became popular for some reason. Brenzett is a modern Hall as good as if not better than Brookland, PLUS it is very handy for the Q50/11 Ivychurch, does not have an active pub on top of it as Brookland does now, plus riders do
not have to run the gauntlet of the Boot Fair traffic riding to & from the start & finish.
The SFACC have used it for their Open 50 for several years now.
Lydd Community Hall (Manor Road, Lydd) - D.Orford 38 Coast Drive, Lydd, Romney Marsh TN29 9NL 01797 320714
KINGSNORTH
Kingsnorth Pavilion - Kingsnorth Parish Council email
clerk@kingsnorthparishcouncil.gov.uk
A20 COURSES WHERE THE START IS IN THE HARRIETSHAM, LEEDS CASTLE AREA
Harrietsham Village Hall, Church Road, Harrietsham,
Maidstone, ME17 1APHall - Sue Carey, 22 St. Welcome’s Way, Harrietsham, Maidstone.
01622 851967 (walk up alleyway outside car park up side of Surgery into St Wellcomes Way for key)
Hollingbourne Village Hall. Behind Windmill Inn, Eyhorne Street, Hollingbourne - 01622 880652 (not currently ued due to issues with the local publican).
Lenham Community Centre, Groom Lane, Lenham - Contact Mrs Margaret Mitchell, 12 Groom Way, Lenham ME17 2QT. Mornings 01622 853800
Afternoons 01622 858581
ISLE OF GRAIN COURSES
High Halstow Recreational Hall, Eden Road, High Halstow, Isle of Grain - Booking Secretary, Ann Smith, 10 Willowbank, High Halstow,
Rochester. 01634 251914.
Key from Elaine Slatcher, 32 Harrison Drive, High Halstow, Rochester. 01634 255650.
Guide to Field Placing
It is necessary to:-
a. Place the seeded riders at least 5 minutes apart.
b. Separate riders of similar capabilities.
c. Arrange riders of different capabilities, putting them in fastest to slowest order to avoid bunching. It is preferable to:-
d. Ensure that the seeded riders have much the same conditions
e. Avoid members of any one club riding in sequence.
f. Locate members close to each other without compromising team awards. When using a computerised program for field layout, on completion, interchange riders of similar ability to avoid compromising any of the above requirements.
Promotions 2010
If you wish to promote in 2010, or amend CTT rules, consult the DC Secretary , during August
2009 and attend the District Council AGM.
Pamphlets, Measured Miles etc
Advice pamphlets on timekeeping, handicapping and course measuring are available from the
District Secretary. The District has a number of measured miles laid out. Details are available
from the DC Secretary , The DC has an approved rev. counter available on loan.
Problems
If you have any problems or queries relating to DC promotions, contact any of the officials listed on page 1 of District Handbook. Ideas to improve the handbook are always welcome.
IF YOU ARE IN ANY DOUBT, OR SIMPLY WISH TO HAVE SOME ASSURANCE CONTACT
THE DISTRICT SECRETARY OR CHAIRMAN FOR ADVICE.